In the School of Communication, academic advising is an essential part of the educational process. The Communication advisors are professionals who provide resources, guidance and support to undergraduate students as they explore, define and develop their educational plans to achieve their academic goals.
The 2021-2022 academic year is going to be a time of transition as we attempt to integrate some of the best practices we learned during the pandemic alongside our standard best practices for academic advising. For the Communication Advising Team, our goal is to continue to offer high quality, student-centered advising while also prioritizing the health and mental well-being of everyone. To that end, the Communication Advising Team is planning to offer a mixture of in-person and virtual advising experiences to meet students where they are.
Students will have the option to schedule one-on-one appointments with their advisor in an in-person or virtual format. One-on-one appointments are designed for students who have complex questions that require more thorough discussion and planning. Click here to view sample questions that are appropriate for one-on-one appointments.
In-Person Advising Appointments:
Students can schedule one-on-one appointments to meet in-person with their advisor. To schedule an appointment, click on the button on your advisor’s profile below and select the “in-person appointment” option when scheduling. Be sure to schedule your appointment with the correct advisor for your major. Prior to your appointment, your advisor will send you an email confirmation with notes for your appointment, as well as a reminder of the protocols (see below). You will have the option to change your meeting preference as needed.
In-Person Advising Appointment Protocols:
For all in-person advising appointments, the following protocols will be in place:
- Illness & Symptoms: If you are sick or displaying any symptoms (such as fever, cough, sore throat, etc.), you should not come to your advisor’s office. It is imperative that you contain your germs and do not share them with your peers, your instructors or your advisors.
- In the case of illness, your advisor will still be happy to meet with you virtually. Simply email your advisor and we will send you a Zoom link to connect on the same day/time as your scheduled appointment. (Please see below for information regarding virtual advising appointments.) You may also reschedule for an in-person appointment if you prefer.
- If you arrive to your appointment and are displaying symptoms, your advisor reserves the right to cancel.
- Face Coverings: Per the CDC and Illinois State University guidelines, face coverings are required for everyone (both vaccinated and unvaccinated individuals) in all public indoor spaces. As such, face coverings must be worn during your in-person advising appointment.
- Distancing: Advisors will practice physical distancing to the extent possible in their office spaces during in-person appointments. Advisors may also choose to conduct in-person appointments in larger meeting spaces or outdoors as needed.
- Mobile Check-in: When you arrive for your appointment, please check-in using the link provided in your confirmation email or by scanning the QR code outside the Communication main office on the 4th floor of Fell Hall. After checking-in, please have a seat in the hallway outside the Communication main office and your advisor will come greet you for your appointment.
- Electronic Advising Forms: Advisors will continue to use electronic advising forms to facilitate appointments and planning. You will receive a copy of your electronic advising form prior to your appointment. Advisors would encourage you bring a copy to your appointment or view it on your personal device during the meeting. An updated copy of the notes from your appointment will be uploaded to your Advising Notes in your student portal.
Virtual Advising Appointments:
Students can schedule one-on-one appointments to meet with their advisor virtually via Zoom. To schedule an appointment, click on the button on your advisor’s profile below and select the “virtual appointment” option when scheduling. Be sure to schedule your appointment with the correct advisor for your major.
Prior to your scheduled appointment, your advisor will send you an email with a link to their Zoom virtual meeting space, as well as notes for your appointment. You can “check-in” for your virtual appointment by clicking on the Zoom link from your advisor and entering the waiting room. Your advisor will bring you into the Zoom meeting space at the time of your appointment.
Your advisor will use screen sharing to allow you to view your electronic advising form during the appointment and facilitate discussion. An updated copy of the notes from your appointment will be uploaded to your Advising Notes in your student portal.
Virtual Advising Appointment Protocols:
For all virtual advising appointments, students must follow the protocols below for appropriate Zoom etiquette. An advisor reserves the right to end a virtual session at any time if proper Zoom protocols are violated.
- Be on time. Test your technology in advance to make sure everything is working.
- Proper attire must be worn at all times.
- Be aware of your surroundings and background. Consider using a virtual background if needed.
- Stay attentive. Don’t multitask on your phone or other devices.
- Designate a quiet, private space for your appointments. Use headphones if needed for privacy.
- Others should not be present during your appointment without a signed FERPA waiver on file with the Registrar’s Office (this includes your parents/guardians).
- Maintain a respectful and professional demeanor.
Drop-In Hours (Virtual)
Communication advisors will be available at various times throughout the week for virtual drop-in hours (please see schedule and Zoom links for each advisor below). Drop-in hours are designed for students who have questions that can be answered relatively quickly. If you are unsure if your question is appropriate for drop-in hours, click here for sample questions. At any time during drop-in hours, an advisor may ask you to schedule a one-on-one follow up appointment to address more complex questions.
Drop-in hours will be facilitated virtually via Zoom; no in-person drop-in hours will be offered. Offering drop-in hours virtually allows greater accessibility for students to pop into drop-in hours from wherever they are (on- or off-campus) on any device. Students will meet with an advisor on a first come, first served basis. Upon joining the Zoom meeting, students will enter the waiting room and will be admitted when the advisor is available. You must remain in the waiting room to keep your spot. Please be attentive and remain by your device. The Zoom meeting will end at the posted time. If you were unable to meet with a Communication advisor during their designated drop-in hours, you are encouraged to participate in their next available drop-in session. The virtual advising protocols apply to drop-in hours as well.
Drop-in hours follow the academic calendar. Advisors will hold drop-in hours starting the first week of classes through the last week of classes. Please note: Drop-in hours will not be held during finals week, on holidays or University closures, or during summer months.
Advising & Registration Resources:
Below are some resources you can use to assist with the course planning and registration process. We will continue to update this section as new resources become available.
- Academic Calendar
- Advising Notes – How to find them
- Course Finder
- COM Advising Policy Manual
- My Academic Requirements (Registration System)
- Progress Toward My Degree (My Illinois State portal)
- Registration videos & tutorials
- Sample Plans of Study
- Undergraduate Catalog
- COM 287: Independent Study Approval Form
Elizabeth Chupp M.S.
Director of Advisement
Mass Media majors & minors
Virtual Drop In Hours
Monday | 10-11am
Julie Navickas M.S.
Assistant Director of Advisement
Communication Studies – Organizational and Leadership & Journalism majors
Virtual Drop In Hours
Thursday | 9-10am
Kate Boutilier M.S.
Public Relations majors
Virtual Drop In Hours
Wednesday | 10-11am
Nichole Hughes-Liss M.S.
Communication Studies – Interpersonal majors; Communication Studies – Political Communication majors; and Communication Studies minors
Virtual Drop In Hours
Monday | 2–3pm
Advises all majors and minors
All majors and minors
Virtual Drop In Hours